Chapter 7 Project Workspace

Project workspaces let you view and manage related files from different directories in one project. They do not move, copy, or modify source files. AIClue only creates a group of file references.

7.1 What Is a Project Workspace

Often, materials for one project are not stored in the same folder. For example, contracts may be in Documents, images on Desktop, spreadsheets in Downloads, and meeting notes in another folder.

A project workspace brings these files into one project for unified viewing later.

Project workspaces are useful when:

• Materials for one client or case are scattered across multiple directories
• An event or topic includes documents, spreadsheets, images, and other file types
• You want to temporarily collect a group of related files without moving source files
• You often need to open the same group of files

7.2 Enter Project Workspace

Click Project Workspace in the left sidebar to open the project management page.

The page shows currently available project cards. Each project card usually displays:

• Project name
• Number of files in the project
• Recent use time
• Entries for adding files, batch opening, and more operations

If the current account or trial state does not support the feature, the page shows a corresponding prompt.

7.3 Create a Project Workspace

To create a project workspace:

1. Click New Workspace
2. Enter a project workspace name
3. Confirm

After creation, the project appears in the project workspace list. The project name cannot be empty and cannot duplicate another active project name.

7.4 Add Files

After a project is created, you can add files to it.

Common methods include:

Adding files only creates project associations. It does not move or copy files.

7.5 Open a Project

Click a project card to open the file list for that project. After opening, the Workbench shows files in the project.

In the project file list, you can:

• View files included in the project
• Further narrow the scope with tag or directory filters
• Click a file to preview it
• Double-click a file to open it with the system default app
• Use the add file entry to keep adding files to the project
• Right-click a file to add it to another workspace or remove it from the current workspace

Note: After a project is opened, the search box shows a project-name scope marker. The current version mainly uses this to enter the project file list. If you continue typing regular keywords, AIClue returns to the normal search flow.

7.6 Batch Open Files

Project cards provide a batch open entry, letting you open files in the project with the system default apps at once.

If the project contains many files, AIClue shows a confirmation prompt first to avoid opening too many files at once and affecting computer usage.

Batch opening is useful when:

• You open the same group of work files every day
• You need to open project materials quickly before a meeting
• You want to check multiple related files at the same time

7.7 Rename a Project

If a project name needs adjustment, choose Rename from the project card’s more operations.

Renaming only changes the project name in AIClue. It does not change file names or file locations.

7.8 Dissolve and Restore Projects

If you no longer need a project, choose Dissolve from the project card’s more operations.

Dissolving a project only clears the project associations in AIClue. It does not delete source files. A confirmation prompt appears before dissolving.

Dissolved projects can be viewed in Workspace History and restored when needed. After restoration, the project appears in the project workspace list again.

7.9 Usage Tips

• Use clear business names for projects, such as 2026 Contract Archive, Client Materials, or Thesis References.
• If you only need to temporarily view files under one directory, use directory filtering first. If files come from multiple directories, use a project workspace.
• Project workspaces are suitable for managing “sets of related files”. They are not a replacement for system folders.
• Before dissolving a project, confirm that you no longer need this set of associations. Source files are not deleted, but the workspace is removed from the project list.

7.10 Next Steps

After you are familiar with project workspaces, continue with:

• Chapter 8 Workbench and Function Cards: Learn how to manage Workbench cards
• Chapter 9 Tags and Classification: Learn how to keep filtering files with tags
• Chapter 12 Settings and Maintenance: Learn account, access, and maintenance settings